How much is business email hosting in Malaysia?
Office Niaga Mail is business email hosting on your own domain from RM18 a month for five mailboxes (RM194.40 a year). It runs on SmarterMail, is hosted in Malaysia with spam and virus filtering, and every order comes with a Ringgit tax invoice and a MyInvois e-invoice.
Not every team needs the full Google Workspace suite. If you only want reliable, professional email on your own domain, Office Niaga Mail is the simpler, lower-cost option. It is our own standalone email service, built on SmarterMail and hosted by Web Impian Sdn. Bhd. here in Malaysia. You keep a proper business address, we keep the server running, and you pay in Ringgit with a real tax invoice.
Built on SmarterMail
Office Niaga Mail runs on SmarterMail, a mature, business-grade mail server used by hosting providers worldwide. SmarterMail gives you a fast browser webmail client, full IMAP, POP and SMTP access, and shared calendars, contacts and tasks — the everyday email and scheduling a business runs on. We run SmarterMail on our own dedicated server in a Cyberjaya, Malaysia data centre, keep it patched and secured, and put a mail gateway in front of it for spam and virus filtering. Your mail and data stay in Malaysia. You get the SmarterMail platform, without running a mail server yourself.
SmarterMail webmail in your browser
Your team signs in to SmarterMail webmail from any browser, with no software to install. The webmail client gives a clean inbox with folders and fast search, and puts your calendar, contacts and tasks in the same window. Each person sets their own signature, out-of-office auto-responder and inbox filters, and can turn on two-factor authentication for a safer sign-in. Prefer a desktop app or your phone? The same mailbox also works over IMAP, POP and SMTP, so SmarterMail webmail is an option, never a lock-in.
What you get
Your own domain
Professional addresses like [email protected] for every person on your team, on a domain you control.
Webmail, and every device
A modern browser inbox, plus IMAP, POP and SMTP so it sets up on Outlook, Apple Mail, Thunderbird and any phone.
Calendars and contacts
Shared calendars and a shared address book that sync to your phone and desktop, so the team stays on the same page.
Spam and virus filtering
Every message passes through our mail gateway before it reaches you. Your domain gets SPF, DKIM and DMARC, with TLS in transit.
Mailbox controls
Aliases, forwarding and auto-responders per mailbox, and two-factor authentication on webmail for account security.
Admin in your hands
Add or remove mailboxes, reset passwords and set policies for your domain, with our team a message away when you need us.
Who it is for
Office Niaga Mail suits teams that want dependable email without paying for apps they will not use. It is a good fit if you are moving off personal Gmail or an ageing hosting mailbox, if a department only needs email and a shared calendar, or if you want to control cost while you grow. When you are ready for Docs, Sheets, Meet and Drive, you upgrade to Google Workspace and keep everything.
Office Niaga Mail or Google Workspace?
| Feature | Office Niaga Mail | Google Workspace |
|---|---|---|
| Email on your domain | Yes | Yes |
| Webmail, Outlook & phone | Yes | Yes |
| Calendars & contacts | Yes | Yes |
| Docs, Sheets, Slides | Not included | Yes |
| Google Meet & Drive | Not included | Yes |
| Best for | Email-only teams, tight budgets | Teams that want the full toolkit |
Whichever you pick, we bill in Ringgit, issue a Malaysian tax invoice with SST and a MyInvois e-invoice, and support you in Bahasa Melayu or English.
Business email hosting in Malaysia
Office Niaga Mail is business email hosting run in Malaysia. Your mailboxes sit on our own SmarterMail servers, managed by a local company you can actually call, and your billing, tax invoice and MyInvois e-invoice are all in Ringgit. For Malaysian SMEs, agencies and statutory bodies that want their business email hosting kept local, supported in Bahasa Melayu or English, and matched to Malaysian tax rules, that is the difference from a foreign email provider.
What it costs
Simple mailbox packages, billed per month or per year. Choose yearly and save 10%.
5 mailboxes
RM18 / month
RM194.40 / year — save 10%
Five professional mailboxes on your domain. A clean start for a small team or a single department.
10 mailboxes
RM36 / month
RM388.80 / year — save 10%
Ten mailboxes for a growing team, at the same low per-mailbox rate.
15 mailboxes
RM54 / month
RM583.20 / year — save 10%
Fifteen mailboxes for a larger office, still on one simple Ringgit bill.
More, or extra storage
On the portal
Need more mailboxes, or shared storage in 100 GB, 250 GB or 500 GB blocks? See the portal, or ask us.
Prices are current in Ringgit and can change. See live prices and subscribe on our billing portal.
See live prices & subscribe →How to pay
We keep payment simple for Malaysian businesses. You can pay by:
- Credit or debit card
- FPX online banking (B2C and B2B supported)
- E-wallet: Touch 'n Go, ShopeePay, GrabPay or Boost Wallet
- Buy Now, Pay Later (BNPL)
Setup and migration, done for you
We set up your domain, MX records and SPF, DKIM and DMARC so your mail lands and your domain is protected. If you already run email somewhere else, we migrate your mailboxes, contacts and calendars across, and plan the cutover with you so nothing is lost and there is no downtime you notice.
Start with Office Niaga Mail
Tell us your domain and how many mailboxes you need. We reply with a clear price in Ringgit and set everything up for you. Get a quote, or subscribe on our billing portal.
Support and training you can actually reach
Local support you can message, meet and learn from.
Quick questions get a real answer in our WhatsApp support group, any time of day.
We train your people hands-on, on site or online over Google Meet, so your team actually uses Gmail, Meet and Drive from day one.