Checked by Hanny Ramzy on 7 November 2026. Drafted with AI help from the pricing pages of OpenAI, Anthropic and Google, and from our own quotation rules.
Your team wants ChatGPT or Claude. The vendor sells the team plan in US dollars, and the checkout asks for a credit card. Your finance team wants something different: a quotation, a purchase order, and a Malaysian tax invoice with SST. The easy workaround is one manager’s personal card, with a claim back each month.
This guide shows a better way. It covers the team plans, the prices on the vendor pages, how our quotation works, and the steps to order.
The short answer
A Malaysian company can buy ChatGPT Business and Claude Team through a local supplier, in place of a card checkout. Web Impian Sdn. Bhd. puts the licences on one formal quotation. Each licence is at the vendor’s own price. The quotation converts the licence amount to Ringgit, and shows our Enterprise Support fee and SST on separate lines. After payment, we issue an SST invoice and a MyInvois e-invoice.
Gemini is different. It comes with Google Workspace Business plans, and we already bill Google Workspace in Ringgit.
Why a personal card is a problem
A card checkout is fast, but it gives your company these problems:
- The receipt is in US dollars, and it does not show Malaysian SST.
- Your company has no quotation or purchase order for the file.
- The subscription stays with the person who owns the card.
- Staff sometimes use a personal plan in place of a team plan.
The last point is the biggest risk. A personal account follows the vendor’s consumer terms, not a company agreement. The company has no admin console for it, and cannot see, export or delete the data. When the person leaves, the chats and files go with the account.
On a team plan, an admin controls who has access. Anthropic does not train its models on the chats of its commercial plans, which include Team, by default. Google says the same for Gemini on a work account. The business plans of the main vendors say that they do not train models on business customer data.
The team plans and their prices
OpenAI and Anthropic show their prices in US dollars. Google Workspace has prices in Ringgit. This table shows the prices as listed on each vendor’s site in October 2026:
| Tool | Plan | Monthly billing | Annual billing |
|---|---|---|---|
 ChatGPT | Business, Standard seat | USD 25 per user a month | USD 20 per user a month (USD 240 a year) |
 Claude | Team, Standard seat | USD 25 per user a month | USD 20 per user a month (USD 240 a year) |
| Claude | Team, Premium seat | USD 125 per user a month | USD 100 per user a month (USD 1,200 a year) |
 Gemini | Comes with Google Workspace Business plans | Priced per user a year | From RM350.40 per user a year (Business Starter) |
Vendor prices exclude tax, and vendors can change them without notice. ChatGPT Business prices are from 8 October 2026. Claude Team prices are from 28 October 2026. ChatGPT Business also has a Premium seat, at USD 125 monthly or USD 100 a month on annual billing. Claude Team is for 2 to 150 seats. For 20 seats or more, Claude Enterprise costs USD 20 per seat a month, billed annually, plus usage.
For Gemini, the Google Workspace prices per user a year are:
- Business Starter: RM350.40. Gemini in Gmail and the Gemini app, with lower limits.
- Business Standard: RM700.80. Adds Gemini in Docs, Sheets, Slides, Drive, Chat and Meet.
- Business Plus: RM1,100.40. The same Gemini features as Business Standard.
A one-off RM100 setup fee and 8% SST are added at checkout. See our Gemini for business page for what each plan includes.
How the price works on our quotation
We follow one rule for AI licences. Each licence is at the vendor’s own price, in the vendor’s own currency, exactly as the vendor’s website shows it. We do not add a markup.
Our only fee is the Enterprise Support fee. It covers the formal quotation, the documents, the licence setup and local support. The quotation shows it on a separate line, so your finance team can see the licence cost and our fee clearly. Your quotation shows the vendor price on the day that we quote.
Here is an example. Ten Claude Team Standard seats on annual billing cost USD 2,400 a year at the vendor price. Our quotation converts that amount to Ringgit. Then it adds our Enterprise Support fee and SST on separate lines.
For Google Workspace with Gemini, we sell at Google’s list price in Ringgit, with no markup on the subscription.
What you get from us
With each quotation, we send the documents that a company file usually needs:
- A formal quotation in 1 working day, with the licence and our fee on separate lines.
- Our SSM company profile (Web Impian Sdn. Bhd., SSM 920163-H).
- Our Tax Compliance Certificate (TCC) and PDPA registration.
- A specification compliance statement and a data-protection statement.
- An SST invoice and a MyInvois e-invoice after you pay.
We accept a PO or an LO. For Claude, we also set up your organisation on your own domain. We connect sign-in to Google Workspace or Microsoft 365, and we train your staff in Bahasa Melayu or English. Our Claude for organisations page has the full list.
Web Impian resells and invoices these licences. OpenAI, Anthropic and Google make the products.
How to order
Do these steps in this sequence:
- Count the users for each tool.
- Select the seat type for each user. Use the Standard seat for most staff.
- Select monthly or annual billing.
- Send us the tools and the number of users on WhatsApp.
- Check the quotation with your finance team.
- Send us your PO or LO.
- We set up the licences for your users.
- Tell your staff to use only the work account for company work.
If your company already uses Google Workspace, try Gemini first. It can be on your plan already.
For government agencies
Government agencies follow the Treasury procurement rules, which this guide does not cover. Read our guide on how a government agency buys ChatGPT or Gemini licences. It shows the method for each value, the cloud rules and the documents. Our AI licences for the public sector page has the MOF details.
Next steps
If you know the tools and the number of users, WhatsApp us. We send a formal quotation in 1 working day. Check the vendor price on the vendor’s page on the day that you order, because prices change.
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Hanny Ramzy runs Office Niaga at Web Impian Sdn. Bhd. (SSM 920163-H) in Kota Bharu, Malaysia, helping businesses and agencies move to Google Workspace and business email with Ringgit billing and local support.