Baca dalam Bahasa Melayu Office Niaga Learn · Lesson 4

Shared drives: move a school file server to Google Drive

Practise on a simple drawing of Google Drive. Do each step on the right, and the drawing changes as you go. Nothing is saved outside your browser.

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Drive Search in Drive KP

My Drive

  • Jadual Waktu 2026
    Modified 3 Oct
  • Nota Kursus Sains
    Modified 28 Sep
Old file server
\\SERVER\Sains · 4 folders, 248 files

No shared drives yet

A shared drive keeps the files of a team in one place.

Shared drives › Panitia Sains 1 member 2 members

This shared drive is empty

Use the New button to add files and folders.

  • Sains
    3 folders, 248 files · Modified just now
[email protected] added

New shared drive

Share "Panitia Sains"

Members

Roles in a shared drive

RoleWhat the person can do
ManagerAdd and remove members, change the settings, and do all the work below
Content managerAdd, edit, move and delete files
ContributorAdd and edit files
CommenterOpen files and add comments
ViewerOpen files only

The files belong to the school. A teacher who leaves does not take them.

Select folder to upload
Network › \\SERVER
Folder: Sains
Uploading 248 filesUpload complete: 4 folders, 248 files
  • Sains
  • Peperiksaan · 96 files
  • RPH 2026 · 112 files
  • Makmal · 40 files

A simple drawing for practice, not the real app. Google Workspace and its app names are trademarks of Google LLC.

Lesson complete

You did all 13 steps of "Shared drives: leave the file server".

Next lesson: Gemini: lesson plan →

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What you practised

  • Make a shared drive for a department, with a name that all the teachers know.
  • Add a teacher in Manage members and give the correct role. Most teachers need Contributor or Content manager.
  • Move an old server folder to the shared drive with Folder upload. The folders inside it stay the same.

Files in a shared drive belong to the school, not to one teacher. When a teacher leaves, the files stay. For a large server, with many folders or many GB, read our guide Move your NAS or file server to Google Drive. It also tells you which files to keep on the old server.

Straight answers

Frequently asked questions

1Are shared drives in Google Workspace for Education?

Yes. Shared drives are in the Google Workspace for Education editions, also in the free Education Fundamentals edition. The school admin decides who can make new shared drives.

2What happens to the files when a teacher leaves the school?

The files stay. Files in a shared drive belong to the school, not to the person who uploaded them. When the admin deletes the account of the teacher, the files stay in the shared drive for the other members.

3How many files can one shared drive hold?

A shared drive can hold up to 500,000 items. Files, folders and shortcuts are all items. If an old server folder has more items, split it into 2 shared drives.