Baca dalam Bahasa Melayu Office Niaga Learn · Lesson 3

Google Drive sharing repair: lock the exam folder

Practise on a simple drawing of Drive. A folder of exam papers has 3 sharing problems. Find them, then fix them. Nothing is saved outside your browser.

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Drive Search in Drive NH

My Drive Shared with me Recent Starred Bin

My Drive

Access check: SPM Trial Exam 2026 - Papers

General access is Restricted
No student accounts have access
No people outside SMK Example have access
Editors cannot share the folder again

SPM Trial Exam 2026 - Papers me 14 Oct 2026
Form 5 Science - Notes me 9 Oct 2026
Mesyuarat Panitia 2026 me 2 Oct 2026
Jadual Peperiksaan Percubaan me 28 Sep 2026

Access updated

Share "SPM Trial Exam 2026 - Papers"

People with access

NH Nurul Huda Ismail (you)nurul.huda@smkexample.edu.my Owner
TW Tan Wei Mingtan.weiming@smkexample.edu.my
KR Kavitha Ramankavitha.raman@smkexample.edu.my
AF Aiman Firdausaiman.f5@student.smkexample.edu.my
RH Rizal Hamdanrizal.cikgu88@example.com

General access

Anyone on the internet with the link can view

Only people with access can open with the link

Settings for "SPM Trial Exam 2026 - Papers"

Editors can change permissions and share

When this switch is off, only the owner can add people or change the access.

A simple drawing for practice, not the real app. Google Workspace and its app names are trademarks of Google LLC.

Try it yourselfStep 1 of 13

Open the folder menu
Find the folder SPM Trial Exam 2026 - Papers. Click its ⋮ button.
Select "Share"
Click Share. The Share box shows each person who has access to the folder.
Find the 3 problems
Examine the Share box. Click each part that is not safe for exam papers. There are 3 problems.
Open the role of the student
In the row of the student Aiman Firdaus, click Editor.
Remove the student
Click Remove access. Students must not see the exam papers before the exam.
Open the role of Rizal Hamdan
In the row of Rizal Hamdan, click Editor. This teacher went to a different school.
Remove Rizal Hamdan
Click Remove access. A personal address is not a school account.
Open General access
In General access, click Anyone with the link.
Select "Restricted"
Click Restricted. Then only the people in the list can open the folder.
Open the settings
Click the gear button at the top right of the Share box.
Lock the share settings
Click the switch for Editors can change permissions and share. The switch must be off.
Save the changes
Click Save to keep the new access.
Check the result
Read the check list. Each item has a green tick. The exam papers are safe.

What you practised

Open the Share box of a folder, and read who has access.
Find the risks: student accounts, personal addresses outside the school, and "Anyone with the link".
Remove the access of a person in one step from the role menu.
Set General access to Restricted, so that a link alone does not open the folder.
Lock the share settings, so that editors cannot share the folder again.

Do this check on each folder with exam papers before the exam season. A Google Workspace admin can also set the sharing rules for the whole school in the Admin console, for example no sharing outside the school domain.

Straight answers

Frequently asked questions

1Where can I see who has access to a file or folder?

Open the Share box of the file or folder. It shows each person and group that has access, their role (Viewer, Commenter or Editor), and the General access setting.

2What is the difference between "Restricted" and "Anyone with the link"?

With "Restricted", only the people in the list can open the file. With "Anyone with the link", any person who gets the link can open it, also people outside the school.

3Can the school stop sharing outside the school for all teachers?

Yes. A Google Workspace admin can set the Drive sharing rules in the Admin console. For example, the admin can stop sharing with people outside the school domain for all users.